Product Catalogue

One catalogue, and the right price for every customer — without holding it in your head.

You describe what you sell once. Variants, prices and discounts follow from it, and every price change keeps its reason and its date.

  • Products and services in one catalogue
  • A price per customer, not a price per salesperson
  • Every discount granted stays traceable
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The same path for a single item and for a family of variants.

What a catalogue kept in your head costs

An approximate catalogue is paid for in wrong margins and in customers who compare.

  • The same item goes out at three different prices

    Everyone applies the rate they remember. The customer holding two quotes from your own company notices before you do.

  • Every variant is retyped by hand

    Four sizes and three colours make twelve items to create one at a time. The twelfth line already carries a typo, and that is the one that goes out on a quote.

  • Nobody knows what the discounts cost

    The discount is granted on the line, then forgotten. By quarter end the margin has moved and nothing explains where it went.

What the catalogue holds

What you sell, how it varies, what it costs you, and what you give away.

What you sell

  • Products and services in one catalogue A service bills by the hour, by the day or as a fixed price, and carries its duration.
  • Nested categories A family, its sub-families, and the display order you decide.
  • Code, barcode and description Enough to find an item without recalling its exact name.
  • Separate selling and buying units You buy by the case and sell by the piece, without converting in your head.
  • Several images per item The one that goes out on the quote, and the rest.
  • Items restricted to selling, to buying, or to both An internal consumable has no business on a customer quote.

Variants

  • Reusable attributes and values Size, colour, material: defined once, reused across the catalogue.
  • Generated from a matrix You tick the combinations you want and the whole grid is created at once.
  • Its own code, price and tracking per variant Blue in forty-two is not red in thirty-eight.
  • Images per variant The customer sees the colour they chose, not the generic photo.
  • Duplicate an existing item The next model starts from the last one, not from an empty page.

Prices

  • Selling price and cost price on the same record The margin reads where you already are, not in a spreadsheet beside it.
  • A negotiated price per supplier Each supplier’s rate for the same item, with their lead time and minimum quantity.
  • Price lists per customer or per customer category Switch on The wholesaler and the retailer each read their own, with nobody arbitrating.
  • Quantity tiers Switch on The price of ten is not the price of one, and the line knows it.
  • Price history with a reason Who changed the price, when, and why they changed it.
  • A price change dated ahead The increase is entered today and takes effect on the date you set.

Discounts

  • A percentage or an amount Switch on Both ways of saying it, and the same trail behind them.
  • Promotions aimed at items or whole categories Switch on A whole family on promotion without walking it item by item.
  • Validity window and priority Switch on Two promotions overlap: the one you ranked first wins.
  • Discounts actually granted, item by item Switch on What the promotion cost, and which document it went out on.
  • Coupon codes, with their guard rails Professional+ A code attached to a promotion: total and per-customer usage limits, a minimum order amount, excluded items or categories, first-order-only, stackable or not, a validity window — and the list of who redeemed it.

Three things that change the day

The rest is comfort. These three decide how much time you spend in the catalogue.

One row of attributes, and the whole grid exists

You declare once that your items vary by size and colour. Then you tick the combinations you actually stock, and they are created together.

Each variant is an item in its own right: its code, its price, its images and its own tracking. The ones you do not stock are never created, so the grid does not fill up with lines nobody will sell.

Combinations you did not tick are never created.

Three prices, and the one that lands on the line

An item carries three amounts that answer different questions. The selling price is what you ask. The cost price is your margin reference. The supplier price is what that particular supplier charges you, with their lead time and minimum quantity.

The document takes the one that concerns it. A purchase line starts from the chosen supplier’s price; a sales line starts from the selling price, replaced by the customer’s price list where they have one. The line says which one served, so an unexpected price explains itself without opening the record.

Three amounts, three different questions — and the line says which one served.

A discount decided, and findable afterwards

Switch on

A promotion carries its dates, its target and its rank. It applies to the items or the categories you aim it at, between the two dates you set, and where two promotions cross it is your ranking that settles it.

What it actually cost is recorded line by line, with the document it went out on. The quarter-end question — where the margin went — is read rather than reconstructed.

The discount is a recorded decision, not a last-minute correction.

An item does nothing until it is on a document.

Start simple, open what you need

The catalogue works with nothing switched on. The three settings below open the day the question comes up, not before.

  • Variants, units and attributes

    Nothing to switch on: you create an attribute the day an item starts to vary.

  • Price lists Switch on

    The day a customer negotiates a rate of their own. Everyone else goes on reading the base price.

  • Promotions and recorded discounts Switch on

    The day you want discounts decided in advance rather than on the line.

  • Product lifecycle Switch on

    The day you stop a range: an item on its way out still sells and is no longer bought.

Your first items

The catalogue is not a blank page on day one.

  1. 1

    Your industry sets the structure

    When the account is created, your industry template installs categories, units of measure, sample items with their prices, and a wholesale price list.

  2. 2

    Bring in what you already have

    Categories, items, variants, suppliers and price lists come in from a file. You start from the supplied template, match your columns to it, and see what will be written before anything is.

  3. 3

    Vary what varies

    An attribute, its values, the combinations you stock: the variant grid fills in one go.

  4. 4

    Open per-customer pricing the day a customer asks for it

    One price list is enough to start. It applies to the contact or to a whole customer category, and nobody else is touched.

Frequent questions

Can I sell services and products from the same catalogue?

Yes. A service bills by the hour, by the day or as a fixed price, carries its default duration, and sits on a quote like any other item.

What happens if two promotions target the same item?

Each promotion carries a rank. The one you ranked first applies, and the recorded discount says which one served.

Is the old price lost when I change it?

No. Every change keeps the old amount, the new one, the date, the author and the reason entered. The history reads from the item record.

Can I prepare a price increase in advance?

Yes. You enter the new price and the date it should apply. It takes effect on that date, and the history keeps both.

What happens if I import the same file twice?

Nothing is duplicated. Duplicates are caught inside the file and against your own data, and you choose beforehand: create new ones only, update the ones that exist, or both.

How do I stop selling an item without deleting it?

You move it to end of life: it goes on selling while you still have some, and it stops coming back into your purchasing. A stopped item is no longer offered at all, and its history stays readable.

Does the catalogue track my quantities too?

The catalogue describes and prices; quantities, depots and stock value are held by inventory, on the same items.

Put your catalogue in order

A fourteen-day trial, with a sample catalogue already in place for your industry.

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