The problem with manual reconciliation
Every month, the accountant downloads the bank statement, opens the payment Excel file, and compares line by line. A transfer of 3,450 TND here, a collection of 3,450 TND there — it matches, check it off. Multiply by 200 monthly transactions, and that's at least 5 hours of tedious, error-prone work.
How VIA ERP automates the process
1. Bank statement import
Import your bank statement in CSV or Excel format. VIA ERP automatically recognises the columns (date, description, amount, reference) and imports the transactions in seconds.
2. Automatic matching
The reconciliation engine compares each bank transaction with your recorded payments. Matching is based on multiple criteria: exact amount, invoice reference in the description, approximate date. Matching transactions are automatically reconciled.
3. Handling discrepancies
Transactions not automatically matched are presented in a dedicated interface. You can:
- Manually match by selecting the corresponding payment
- Create a new payment if the transaction is not yet recorded
- Flag an anomaly for investigation
4. Anomaly detection
VIA ERP automatically flags suspicious cases: duplicate payments, unusual amounts, transactions without counterparts. These alerts enable rapid detection of errors or potential fraud.
Concrete results
- 90% of transactions automatically matched from the first import
- 5 hours/week saved on matching work
- Anomalies detected in real time instead of being discovered at month-end
- Monthly close accelerated by 3 days
Conclusion
Automatic bank reconciliation is not a gimmick — it's essential for any SME that wants a reliable view of its cash position. With VIA ERP, you go from 5 hours of matching to 15 minutes of validation.